Blog | 20 min read

    Cybersecurity & Safety Tips to Protect Your Business Laptops

    Keep your business laptops secure and protected with practical computer safety tips, cybersecurity best practices, and IT advice for employees.

    A computer with a padlock next to it.

    Tips for Keeping Your Laptops Safe & Secure For Your Business

    Cybersecurity & Safety Tips to Protect Your Business Laptops

    Security should be one of the main priorities for any business computer.

    In today’s work landscape, business laptops are some of the most important equipment around, storing sensitive files and login credentials as part of daily operations. With how they are brought around everywhere, keeping laptops safe and secure is key to protecting your productivity and data.

    Let’s dive into some laptop safety tips and cybersecurity best practices for employees to help your business avoid unnecessary risks.

    Cybersecurity: Best practices for employees

    The digital space of a computer can do many things, but it is also home to various potential threats. Here are some essential ways to safeguard your devices:

    1. Use antivirus and endpoint protection

    Malware and ransomware attacks can cause serious damage to your business. Even if you’re a small business, having basic antivirus protection is essential, especially if your team works online or handles sensitive files.

    For this reason, you should go for antivirus software that offers:

    • Real-time threat detection
    • Automatic security updates
    • Built-in firewall control
    • Low impact on system performance

    While some advanced plans can get costly, even entry-level protection helps reduce risk. That said, some computers may come pre-installed with the software, depending on your seller or provider. For instance, all laptops and desktops from Smart Rental come with Smart Cybersecurity powered by Acronis, offering built-in protection from viruses, phishing, and unauthorised access.

    2. Turn on device encryption

    Encryption ensures that sensitive data on your laptops can’t be accessed even if the device is lost or stolen. When enabled, it locks your drive behind a password, so only authorised users can access the files.

    Windows has BitLocker as its encryption feature, while Macs have FileVault.

    • On Windows, enable BitLocker via Control Panel > System and Security > BitLocker Drive Encryption.
    • On Mac, use FileVault under System Settings > Privacy & Security.

    It’s a simple step that adds major protection.

    3. Use strong passwords and two-factor authentication (2FA)

    Employees should use unique, complex passwords for every account and enable 2FA where possible. This ensures that even if passwords are compromised, attackers still can’t get in easily.

    If storing passwords securely is a bit of a hassle, tools like Bitwarden or 1Password are a helpful alternative to sticky notes or spreadsheets.

    4. Avoid public Wi-Fi without a VPN

    Public Wi-Fi networks at cafés or airports can be hotspots for cyberattacks. If your employees must work on the go, equip them with a separate data connection or a VPN (Virtual Private Network) to encrypt their internet connection.

    This adds another layer of protection, especially when handling client data or accessing company platforms outside the office.

    5. Keep software updated

    Outdated software can have known vulnerabilities that hackers exploit. Make sure operating systems, browsers, antivirus programs, and work tools are updated regularly.

    Where possible, enable auto-updates and remind your team to restart their machines weekly so updates are installed properly.

    6. Backup important data

    Regular backups can save your business in the event of data loss, system crashes, or ransomware. Set up:

    • Automatic cloud backups (e.g., OneDrive, Google Drive)
    • External drive backups for key files

    One good practice to follow is the 3-2-1 rule: have 3 copies of your data across 2 different types of storage (e.g., one on cloud and another on removable media), where 1 copy will be kept offsite at another secure location. This ensures you always have a backup to count on.

    Physical laptop safety tips

    Securing the digital side is half the game. There’s also the need to safeguard the very laptops themselves, so here are some safety tips:

    1. Store and lock devices securely

    Laptops should be stored in locked drawers or cabinets when not in use. For employees working in shared spaces or at events where theft might happen, it’s a good idea to use laptop cable locks to secure them to desks.

    2. Use privacy screens when needed

    Privacy filters fit onto your screens and reduce the viewing angle, making it harder for others to see sensitive data. This is good to have when working in public places or during travel.

    They’re a small but worthwhile investment, especially if you or your employees are handling finance, legal, or HR matters.

    3. Transport laptops with care

    Make sure employees use padded bags or sleeves when carrying laptops. As laptops can be fairly fragile, avoid throwing laptops into backpacks without protection or leaving them under heavy items to prevent cracked screens, damaged ports, and other physical damage.

    Additional IT tips for employees’ safer usage

    • Lock screens when stepping away. Use shortcuts like Win + L (Windows) or Control + Command + Q (Mac) to lock screens when away from devices. Set auto-lock timers to activate after a few minutes of inactivity.
    • Restrict software installations. Limit what can be installed on business laptops to reduce malware risks. Stick to approved software only.
    • Enable remote tracking and wipe tools. Use built-in features like Find My Device or Find My Mac to track, lock, or wipe lost laptops remotely.
    • Keep employees informed. Regularly stay up to date on and share simple IT tips for employees, such as avoiding suspicious links or reporting phishing attempts promptly.

    Keep your laptops protected with Smart Rental

    And there we have it. These are just some IT and computer security tips for getting your employees up to speed on the best practices of cybersecurity and keeping devices safe. Ultimately, being smart and sensible with using one’s computer goes a long way.

    If you're looking to equip yourself with secure and reliable computers, consider renting a computer with Smart Rental! We carry a range of remanufactured and new computers ideal for business use, complete with Smart Cybersecurity powered by Acronis already installed for optimal security and your ease of mind.

    Browse our full range of business laptops and desktops or explore our rental plans to get started today.

    FAQs

    1. How do I avoid malware?

    The easiest way is to not download files from suspicious websites or open email attachments from unknown senders. Keep your operating system, antivirus, and software up to date, as this helps detect and block malicious activity before it can harm your device.

    2. How do I secure my laptop before use?

    Before using a new or reset laptop, update the OS, install antivirus software, enable encryption (BitLocker for Windows or FileVault for Mac), and set up a strong password or biometric login. You should also turn on your firewall and disable unused ports or services.

    3. How can I make my laptop theft-proof?

    While no laptop is 100% theft-proof, you can reduce risks by never leaving your device unattended in public, using cable locks at fixed workstations, and enabling tracking tools like Find My Device.

    You can also deter theft by adding physical labels and tamper-proof tags to your lapto